Function Run Sheet Template
v2.2
Purpose. Event staff use this template to build the minute-by-minute run sheet for a function from the signed function sheet.
1.How to use this template
Complete one run sheet for every function, working from the signed function sheet in the functions system. Every timed item must have an owner. Print copies for the kitchen, the bar and the event supervisor, and keep the master with the function record.
2.Timings
List access, set-up, supplier arrivals, guest arrival, each service course or break, speeches and entertainment, last drinks, guest departure and bump-out. Use 24-hour time and allow buffer time between courses for speeches.
3.Dietary and allergen block
Copy the dietary requirements from the function sheet exactly, with table or seat numbers where known. The kitchen must sign the run sheet to confirm the allergen plan.
4.Safety block
Record the pre-function checks for exits, extinguishers, lighting, trip hazards, staging and audiovisual cabling, the name of the first aider on duty and the security arrangements if any.
5.Changes on the day
Any change requested by the client on the day must be written on the master run sheet with the time and the name of the person who requested it, so that the final invoice is accurate.