Simulated workplaceCAQA Harbour View Hospitality is a fictional business created by CAQA for training and assessment. It is not a real company and no person, client or record here is real.About this simulation
SITCAQA Harbour ViewSimulated workplace
Simulated workplace
Scenario · Events and Conferences

Supervise the conference gala dinner

You are the Event Supervisor for the Bayside Health Conference gala dinner.

Intermediate3 to 4 hours7 tasks
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The situation

What has happened

The Bayside Health Conference gala dinner on 16 October seats 280 guests in the Bayside Ballroom for a three-course alternate drop with a premium beverage package, an awards segment at 8:30 pm and a live band. The signed function sheet lists fourteen dietary requirements including two guests with anaphylaxis to peanuts and shellfish. At the last large dinner in the ballroom, audiovisual cabling was run across the entrance without cable ramps and the matter is still open in the WHS register. The Events Manager wants a run sheet, a kitchen and bar briefing and a completed pre-function safety check before the doors open.

Your brief. Build the run sheet from the template and the function sheet, brief the kitchen and bar on dietary, allergen and responsible service requirements, complete the pre-function safety checks including the cable ramps, and record any changes on the day so the invoice is accurate.
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Tasks

Deliverables

  • Completed Function Run Sheet
  • Kitchen and bar briefing note
  • Completed pre-function safety checks
  • Updated WHS register entry and function record

Documents to use

Systems to use

Event and Function Bookings

Tracks every function enquiry, confirmed booking, function sheet detail and post-event billing at both venues.

WHS Incident and Hazard Register

Logs injuries, near misses, hazards, responsible service refusals and food safety events with investigation and corrective action status.

Stock and Purchasing Register

Records purchase orders, deliveries, stock on hand and stocktake variances for food, beverage and housekeeping consumables.

For trainers and assessors

Units of competency

Current on training.gov.au for the Tourism, Travel and Hospitality Training Package as at 10 September 2026.

SITEEVT023Plan in-house events
SITEEVT027Organise event infrastructure
SITEEVT028Manage on-site event operations
SITXWHS005Participate in safe work practices

Qualifications

SIT30522Certificate III in Events
SIT50322Diploma of Event Management
Assessor notes

What to look for

Evidence guide

The run sheet must be complete, timed and owned, and must match the function sheet. The briefing must make the anaphylaxis guests impossible to miss. Look for the cable ramps being checked and the WHS register closed out, and for on-the-day changes recorded with time and requester. The student must show awareness of crowd movement and responsible service during the awards segment.

The student's evidence summary lists every record they created or changed in the systems named above, their notes and the tasks they ticked. Verify it against the deliverables and your own assessment tool.